Defining Your Organizational Chart

Today we explore the importance of Organizational Charts and provide guidance on how to effectively define them within a company. 

For a more detailed explanation, make sure to also watch the below video going through how to define the Organizational Chart within Alvanda.

Organizational Charts serve as crucial tools for strategic planning and alignment, ensuring that the structure of a company is consciously designed to support its vision and mission

Rather than merely documenting existing roles and personnel, Organizational Charts should be utilized as dynamic blueprints for future growth and operational efficiency

Organizational Charts are crucial in planning and aligning a company’s structure with its long-term vision. 

They should not be static reflections of the current organizational setup, but instead should be strategic tools that guide hiring and role definition towards achieving the company’s objectives. 

More so, a common misstep many companies make is creating roles tailored to individuals rather than only shaping roles that meet the strategic needs of the company. This approach can hinder the organization’s ability to evolve and achieve its vision.

As such, when outlining your Org Chart, we recommend a Vision-Oriented Approach: Begin by understanding the Company’s Vision and Mission. 

Identify Key Roles: Essential positions such as the Director of Revenue, Director of Operations, and Director of Finance must be established to cover all critical operational bases. 

These roles are fundamental to driving revenue, managing operations efficiently, and overseeing financial health.

Adapt Role Titles and Structure: Customize the titles and structure of roles to fit the company’s unique context and culture. 

The emphasis should be on the clarity of each role’s contribution to achieving the company’s objectives.

Simplify Organizational Structure: To maintain simplicity, categorize secondary roles under the main directors based on their functions. 

For instance, legal counsel could fall under Operations, while accountants might come under Finance.

Plan Future Hiring Using your Organizational Chart: Utilize the Org Chart as a forward-looking planning tool.

Identify which roles need to be filled to advance towards the company’s vision, prioritizing recruitment to fill these critical positions.

Maintain a Dynamic Approach: Continuously update the organizational chart as the company evolves. 

This dynamic approach ensures that the organization remains aligned with its strategic objectives, allowing for adjustments as new needs arise.

Defining your Organizational Chart Step-by-Step in Alvanda

  1. Log in to Alvanda from the top menu on the website (if you don’t have an account, you can schedule a free demo at any time). 
  1. Click on the Company button, on the left hand side panel.
  1. From here, click on the View Org Chart button.
  1. Your beautiful Org Chart will load. From here, your can click into any Position to made edits or see who’s assigned to which roles. 
  1. On this page, you can also  Add a new Position, make changes to your Departments, or Invite Colleagues, all from the buttons on the left hand side. 
  1. For a detailed Step-by-Step on how to Add a Position please check out our How To Create A Position In My Org Chart Tutorial
  1. If you have any questions or want to give us any feedback, please use the Help/Feedback button at the bottom right of the page. 

In summary, organizational charts should not be used merely as administrative records, but as strategic tools, carefully crafted to align with your Company’s Vision and Mission. 

By adopting a proactive and strategic approach to defining Organizational Charts, companies can ensure that their structure is optimized for growth, efficiency, and alignment with their long-term goals.

Ready to craft yours?

Robert Indries